Personal Assistant
Company Overview. The EMPACT Group is a coaching, consulting, and mentorship company dedicated to helping leaders transform the world through the power of their story. We work with authors, coaches, consultants, professional service providers, and subject matter experts to help them package their expertise, write a bestselling book, and turn their bestselling book into a multi six figure company.
What We Believe In. The work we do is transformational. When we work with our clients, they change, transform, and evolve from the inside out. We believe that our clients should build a business that aligns with the life they want to live. Everything we do and produce should be done with excellence and integrity.
Position Summary. The Personal Home Assistant will work closely with and support Company CEO and immediate family. Additionally, personal home assistant will provide personalized administrative and homestead operations support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life.
Key Responsibilities:
- Shop for gifts, school items and clothing for children
- Organize children’s toys and clothes during seasonal changes
- Organize home spaces and home office spaces
- Order and send flowers, gifts, etc. to colleagues, family, friends
- Write thank you notes and birthday cards
- Buy cards for special occasions
- Coordinate returns of various purchases as needed
- Schedule personal appointments (dentist, doctor, etc.)
- Pick kids up from school on occasion (in the event of a late podcast, etc.)
- Transport kids to extracurricular activities on occasion
- Light housekeeping
- Water and look after plants
- Light shopping for home decor- plant stands, picture hangers, photo albums, scrapbooks, etc
- Wash, clean, and prep meals, fruits, and vegetables
- Shop for groceries, meal prep and clean after meal prep
- Help plan family events
- Organize home spaces
- Take items to women's shelters
- Coordinate clothing alterations and take clothing to cleaners
- Fold clothes and put clothes in each person's room
- Assist with social media footage
- Assist with creating reels and short form video
- Take books and items to post office and public library
- Attend local events with Jasmine on occasion
- Assist Jasmine at local events as a point of contact
- Be willing to travel with Jasmine on occasion to events out of town to assist
- Communicate with Kathy- Executive Assistant- with personal items that need to be added to Jasmine's calendar
- Ship new client boxes and kits
- Document in person purchases and expenses on excel sheet
- Conduct research as necessary
- Coordinate party planning
- Oversee home calendar management/ family schedule (Doctor's appts, practices, schedules, deadlines, recitals, events)
- Watch children during evening webinars, coaching sessions, and training events on occasion
SKILLS & QUALIFICATIONS
- High School diploma
- Previous experience as a Personal Assistant (a plus)
- Knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Up-to-date with latest home and office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Tech proficient, MS Office
- Possess capacity to convey any challenges
JOB CONDITIONS:
- Visual acuity. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly
- Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
WORKING CONDITIONS:
- Worker is subject to a normal in-door office environment: desks, chairs, tables, and room accessories like lamps/lighting.
- Some exposure to the external environment when performing essential functions outside of office.
PHYSICAL REQUIREMENT:
- Light work. Exerting up to 15 pounds of force occasionally. Will use arm and/or leg controls requiring exertion of forces equal to sedentary work and the worker sits most of the time.
EEO STATEMENT: It is the policy of The EMPACT Group, LLC not to discriminate against any applicant for employment, or contract/freelance placement or any individual because of age, color, sex, disability, national origin, race, religion, or veteran status.
